SEMINAR PRESENTATION
SEMINAR
A.
What is
Seminar?
Seminar is, generally, a form of academic instruction, either at an academic institution or offered by a commercial or professional organization. It has
the function of bringing together small groups for recurring meetings, focusing
each time on some particular subject, in which everyone present is requested to
actively participate.(Wikipedia)
Seminar [ˈsɛmɪˌnɑː]
1.
(Social Science
/ Education) a small group of students meeting regularly under the
guidance of a tutor, professor,
etc., to exchange information, discuss theories, etc.
2. (Social Science / Education) one such meeting
or the place in which it is held
3. (Social Science / Education) a higher course
for postgraduates
4. Any group or meeting for holding discussions
or exchanging information
(English
Dictionary)
A seminar is a lecture or presentation delivered to an audience on
a particular topic or set of topics that are educational in nature. It is
usually held for groups of 10-50 individuals. A seminar is frequently held at a
hotel meeting space or within an office conference room.
Seminar is formal presentation by one or more experts in which the attendees are
encouraged to discuss the subject matter.
B.
Why/When People
Need This Skill?
Why people need this skill? That is
because seminar designed to:
1.
Review and increase their understanding of the specific topics tested.
2.
Improve their ability to communicate that understanding to the grader.
3.
Increase the effectiveness with which they use the limited examination time.
When People Need This Skill?
Seminar can be presented when we all in the
university or college and when we all in the commercial or professional
organization. In university the participants must not beginners field under
discussion but the participants of seminar are generally reserved for upper
class students. In some universities in the world, for example is in American
Universities, the term of seminar refers to a course of intense study relating
to the student's major and generally more specific in topic of study. In
European universities, a seminar may be large lecture course, especially when
conducted by a renewed thinker.
When
we in the commercial or professional organization, seminar can be presented to
describe a commercial event (though sometimes free to attend).
C.
Preparation
Needs in Seminar
Part I Preparing Presentation
Step 1:
Know the context of presentation: Who are tha audience, and what
are their interest? How big will audience be? How long is the presentation to
be? What facilities are available for visual aids? What about time for
questions?
Step 2:
Decide on your topic. Think carefully about the main point or
points that you want to communicate. You should be able to write these clearly
in the one or two sentences.
Step 3:
Structure the content. Most people begin with an unordered
collection of ideas and then put them into sequence. Then decide on the
relative weight of each section of the talk.
Step 4:
Think of ways of
catching the listeners’ interest: examples, anecdotes, impressive statistics,
interesting quotations.
Step 5:
It is useful to
‘rough-draft’ visual aids at this stage, because they can help you make the
sequence of points more clear and logical. Think about whether some information
should be put into handouts.
Step 6:
Check overall
length, and the relative weight of sections. A little too short is better than
even a little too long. As a rough guide, allow about 1 minute for every 100
words, plus time if necessary for changing transparencies. One A4 page,
double-spaced, takes about 3 minutes of speaking time.
Step 7:
Finish preparation
of visual aids. If you are using PowerPoint data projection, having slides or
transparencies available is a useful in back-up in case of last-minute
technical problems.
Step 8:
Prepare handouts, if you want them. Make copies.
Step 9:
Plan the exact words you will use for the opening, the transition
points, and the conclusion. Practise them again and again. If you are anxious,
write on cards the introductory and concluding sentences. Make more notes if
you need them.
Step 10:
Rehearse your presentation, as often as necessary. Do not omit this
step! You can practice alone, or ask a friend or colleagues to listen to you.
With practice, you will become more fluent and at ease. Make sure you speak
simply, but in academic not conversational style. Project your voice across the
room. You will find this slows your speech. Check the timing carefully and make
adjustments if necessary. Mark a time reference at one or two points in the
presentation.
Step 11:
Think about thew questions the audience may want to ask you. Plan
how you will answer them.
Step 12:
On the day of your presentation, be calm and organized. If you are
unfamiliar with the location, go beforehand to plan where you will stand and
where you will put your papers and to see how the projection works. Arrive in
good time for your presentation. Remember to take all your visual aids, notes
and papers.
If you feel
nervous, do not worry. That’s normal. Breathe slowly and deeply for a few
minutes beforehand, and try to relax the muscles of your face, mouth and neck.
This will make you look relaxed, and will improve the quality of your voice. Then remind yourself how well
prepared you are, and enjoy it. Concentrate not on yourself or your notes, but
on the audience and making clear to them what you have to say.
Part II Using Visual Aids, Handouts and Notes
Visual Aids If you are
using an overhead projector, follow steps 1-4 below.
1.
Before your
presentation check that the equipment works. Decide on the best place to stand,
so that you do not obscure the view of the audience; decide where to put transparencies before and after use;
decide whether you will point at the transparency or at the screen ( or not at
all).
2.
If you point at
the transparency, use a pen as a pointer. Detach the transparencies from their
backing paper to make things easier during your presentation. Interleave them
with plain paper.
3.
Number the
transparencies in case you drop them.
If
you are using power point data projection, follow step 1-6 below
1.
Check
beforehand whether you should bring your presentation on diskette or CD or DVD.
If you are bringing a computer, check on the type of connection required for
the data projector.
2.
If possible,
set up your presentation before your talk. This can take several minutes, even
if all goes well
3.
Have a blanks
slide at the start and end of your presentation. This makes your start and
finish smooth.
4.
Power point has
an excellent online tutorial and help system. Use it when you are preparing
your presentation so that you can make full use of its facilities ( such us
time monitoring, handouts, and notes).
5.
Don’t tempted,
because of power point’s capabilities, to make your slides too ‘busy’. That
will distract the audience’s attention.
6.
Even if you are
giving your presentation in a well-equipped room, technology can go wrong.
Print out your power point slides on to transparencies, so that you have an
alternative.
Handouts, Handouts are useful in three ways
1.
They show data
that are too detailed for a visual aid, such us transcript data from
interviews, or mathematical calculation. If there is a lot of detail, the
points you want to refer to in your presentation should be clearly highlighted
in the handout. The handout is given immediately before the presentation, and
then referred to.
2.
They provide a
‘signposting’ framework to guide the audience through your talk. In this case,
the handouts will be a note-frame, which is given out before the presentation.
Don’t put too much into it, or the audience will read the handout instead of
listening to you.
3.
They act as a record of your presentation,
which the audience can take away. This could be either not frame or a fuller
text. for this ‘record’ type of handout, it’s common practice to add you
address and email address, so that people working in the same field can contact
your later. Some presenters like to give out this type of handout at the end of
their talk, so that the audience listens with full attention. Others give it
out at the start, a support to listening.
Keep your
handout short - one page if possible
Notes Visual
aids often provide sufficient support your presentation. If you feel you need notes as well, remember
that they will be more to cope with during the presentation; you will have to
deal with the visual aids, the notes, and the audience.
1.
Cards A5
paper are often recommended because they
are neater in the hand than big pages. Make sure you number them clearly!
2.
A good
alternative is to use photocopies of your visual aids, with notes written on
them. It is then easier to coordinate your progress through notes and visual
aids.
3.
Write very
large and clear, with a plenty of space.
4.
Use colour, so
that you can quickly locate key points or words.
D.
Language Used
in Seminar
INTRODUCING TE TALK
I’d like to talk
about…
I’m going to discuss…
I want to tell you
about…
What I’d like to do is to explain to you…
What I’m going to do is to describe…
What I want to do is to give an account of…
ORDERING POINTS (TIME ORDER)
To begin with At
the beginning At the
start
Second(ly), Then Next After
that
Finally, At
the end
ORDERING POINTS (LISTING AND ADDING)
First(ly), Second(ly) Third(ly),
A
second reason The third aspect
Another
point Other factors
Also In addition
Last(ly) Finally
STARTING A NEW SECTION
Now
Moving on to If
we move on to I’d like to move on
to
Turning to If
we turn to I’d like to
turn to
What…? Why…?
How…? Which…?
TRANSITION
Having considered(X), let us now move on to(Y).
So these were our methods. What about our result?
CONTRASTING
But However Nevertheless,
On the other hand By
contrast
REFFERRING TO VISUAL AIDS
This slide (graph, chart) shows…
Here you can see Here
are This is
DEFINING
By X we mean yy. We
call X yy.
X is defined as yy. We
can define X as yy.
REPHRASING
That is, In other words, To put it another way,
GIVING AN EXAMPLE
For example, For
instance,
Such as say, like including
To give you an exampke, An
example of this is…
Let me give you an example. Here
is an example.
EMPHASISING
Actually in fact indeed
Importantly surprisingly interestingly
It is clear that clearly obviously
I’d like to underline highlight emphasise stress
It’s important to bear in mind keep
in mind remember
CONCLUDING A SECTION
So
CONCLUDING THE TALK
So Finally,
To simmarise Summing up to conclude In
conclusion
I’d like to finish by saying…
I’d like to conclude now with a few remarks about…
ASKING QUESTIONS
GENERAL
Make clear:
·
that it’s a
question I have a question
·
what the topic
is …about assessment:
·
what the point
is… what’s the balance between exams
and project?
INTRODUCING A QUESTION
I’ve got a question about…
Could I ask a question…?
Sorry, could I just ask…?
CLARIFICATION
Sorry, I didn’t follow what you said about…
What did you mean when you said…?
Could you give me an example of…?
MORE INFORMATION
I was interested in what you were saying about…
Could you tell us more about…?
Could you expand a bit on what you were saying about…?
CHECKING COMPREHENSION
So you mean…?
So you’re saying…?
Can I just check I’ve understood-did you say…?
Have I got this right:…?
RESPONDING TO ANSWERS
Yes, I see.
OK, thanks.
Thanks, that’s clear now.
That’s not really what I was asking. What I meant was…
OK, but what I really wanted to know was…
Sorry, I’m still not clear about…
Perhaps I didn’t make my question clear. What I was really asking
was…
DEALING WITH QUESTIONS
ANSWERING DIRECTLY
Well, as I understand it…
If I’ve understood X correctly,…
Well, according to our results…
OK-I think I can answer that quite simply…
‘PLAYING FOR TIME’
Er, let me deal with those questions one at a time.
Your first question/point was about…
I’ll deal with your second question/point first, if I may.
DEADLING WITH AWKWARD QUESTIONS
I haven’t had time to look into that, sorry.
I really don’t know/I’m not (quite) sure/I’ve really no idea.
I’d need to think about that.
I’m not absolutely sure, but I’d guess that…
I don’t really have any experience of that, but X might like to
comment?
I don’t think there’s enough evidence to say for sure.
I was just coming to that/I’ll come back to that in a minute, if
that’s all right. I just wanted to…
That’s rather outside my field.
That isn’t really my field, but perhaps X could say something
about…?
That’s an important question, but it’s really too complex to deal
with now.
That’s really a whole different argument/discussion/topic.
There isn’t really time to go into that now/here.
I think we’re going off the point a little.
Well, I think you’d be wrong to assume that…
You seem to be assuming that…
Do I take it you don’t think/believe/accept…?
E.
Non-verbal
Communication
More than half of your impact
as a speaker depends upon your body language. Body language
comprises posture, movement and gesture, facial expression, voice, and eye
contact. These are all the more
important when all eyes of an audience are upon you. When you are presenting,
strong, positive body language becomes an essential tool in helping you build
credibility, express your emotions, and connect with your listeners. It also
helps your listeners focus more intently on you and what you're saying.
Effective body language supports the message and projects a strong image of
the presenter. Audiences respond best to presenters whose bodies are alive and
energetic. Audiences appreciate movement when it is meaningful and supportive
of the message. The most effective movements are ones that reflect the
presenter's personal investment in the message. Presenters who care
deeply about their material tend to use their entire bodies to support the
message.
POSTURE
a) Stand straight but not stiff
b) Balance your weight evenly on both feet
c) Standing well allows your diaphragm to move more easily to
control your breathing and
voice
production. So you feel better, sound better, and look better.
MOVEMENT AND
GESTURE
a)
Too much
movement is distracting; no movement at all is boring and uncommunicative.
b)
Use movements
and gestures to signal transition points or to stress points of importance.
c)
Avoid
meaningless gestures and repetitive movements. Don’t wave your left hand about
in circles or wave the pointer about. Use the pointer only when necessary, and
with a firm movement. If you have a laser pointer, keep your hand close to your
body when using it; don’t hold it at arm’s length like a gun
FACIAL EXPRESSION
a)
Your facial
expression must match your message. If you claim something is interesting, look
as if you find it so.
b)
Relax your facial
muscles. If you look nervous, the audience will not be comfortable.
c)
In the 10
minutes before you start, make sure your tongue is relaxed and not raised
tensely against the roof of your mouth. If you can discreetly yawn widely once
or twice, this will help to relax your facial and throat muscles and to feel
less tense.
VOICE
a) Speak a little louder than you think is necessary. Project your
voice to the back of room. Use your
diaphragm to do this, not muscles of your throat. Keep the muscles of your
throat and mouth relaxed. Otherwise your voice loses resonance and power, and
is less pleasant to listen to.
b) Speak a little more slowly than you normally do, especially if you
feel nervous. This will help you sound and feel more confident. A useful
rule-of-thumb is: the larger the audience, the more slowly you should speak.
c) Use your voice as a communication tool. Vary the speed- speak more
slowly in the introduction and the conclusion. Use stress for important points
and contrasts. A short silence can also serve to emphasis a point or a transition. All these techniques
contribute greatly to making a presentation interesting to listen to.
EYE CONTACT
a)
Eye contact creates
a relationship between the speaker and the audience. It encourages the audience
to listen. It helps to relax the speaker. So look at people.
b)
Start and end
with direct eye contact, looking round the whole audience. During the talk,
don’t gaze over people’s heads or out of the window. look at your visual aids (
and notes if you have them) as much as is necessary, but don’t stare at them.
Look at the audience as much as you can.
c)
Don’t look
always at the same section of the audience or, even worse, at one ‘victim’.
Don’t dart your eyes about quickly or sweep your gaze round like a searchlight.
Focus on one person or group for 1-2 seconds; then look at another person or
group, then another.
While we all want to believe
that it's enough to be natural in front of a room, it isn't really natural to
stand up alone in front of a group of people. It's an odd and unusual thing
that creates stress, tension, and stomach troubles. Being natural won't cut it.
We need to be bigger, more expressive, and more powerful. It takes extra effort
and energy. It also takes skill and practice. With so much depending on
communication and communication depending on body language, it's worth getting
it right. Work on your body language-movement and gesture, posture, voice, eye contact
and facial expression-to make the most of every speaking opportunity.